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UCOP HR Update; November 20, 2009

In this Edition:

• Benefits Open Enrollment for Staff 2010 Ends 5 p.m. Tuesday, November 24, 2009
• Temporary Closure of Two At Your Service Online Applications
• New Posting Requirement: Genetic Information Nondiscrimination Act
• Performance Management Resources for Supervisors & Employees
• Search for Your HR Representative Online
• UC Retirement Readiness Education Programs

Benefits Open Enrollment 2010 Ends 5 p.m. Tuesday, November 24, 2009

Faculty and staff have until 5 p.m. on Tuesday, November 24 (Pacific Time), 2009 to make certain changes to their Health and Welfare plans, add eligible dependents, and/or enroll/re-enroll in the Health Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (FSA).

Please do not overlook this important mid-week/close of business day deadline and spread the word to your colleagues.

Open Enrollment ends at 5 p.m. (not midnight) on Tuesday, November 24.

Details about the FSA plans, medical plan rates, and Health and Welfare plan changes are available on At Your Service Online:

• Flexible spending accounts
• Medical plan rates
• Plan changes

When you're ready to make changes, log into At Your Service Online and select the Open Enrollment link. Be sure to CONFIRM ALL ACTIONS! OE actions will be effective as of January 1, 2010.

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Temporary Closure of At Your Service Online Applications

At the end of every calendar year, two At Your Service Online (AYSO) applications must close down in order to allow UCOP and local payroll offices to complete year-end health and welfare changes. AYSO's Benefits Enrollment (a.k.a. New Hire) and Current Enrollments applications will close at 5 p.m. on Friday, December 11, 2009. It's anticipated that these two applications will re-open the morning of Wednesday, January 6, 2010. NOTE: All other AYSO applications will remain "up and running."

Employees using Current Enrollments through December 11 will continue to see their 2009 Health & Welfare enrollments (Open Enrollment changes will not be reflected here). When they use the application in the new year, they will see their 2010 enrollments (including their Open Enrollment changes).

An employee with a PIE who does not complete his/her Benefits Enrollments by 5 p.m. on December 11 will need to complete them by paper. Please keep this deadline in mind as you work with new employees.

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New Posting Requirement: Genetic Information Nondiscrimination Act

The Genetic Information Nondiscrimination Act (GINA) was signed by President George W. Bush on May 21, 2008 and goes into effect on November 21, 2009. GINA is designed to prohibit the improper use of genetic information in health insurance and employment. GINA prohibits group health plans and health insurers from denying coverage to a healthy individual or charging that person higher premiums based solely on a genetic predisposition to developing a disease in the future. The legislation also bars employers from using individuals' genetic information when making hiring, firing, job placement, or promotion decisions. A revised "Equal Employment Opportunity is The Law" poster incorporating GINA language is required to be posted alongside other mandatory Federal and State labor law posters.

Links to the revised "Equal Employment Opportunity is The Law" poster are provided at the Office of the President's Mandatory Employment Notices/Posters portal located at http://atyourservice.ucop.edu/administrators/employment/mand_emp_note.html.

Please post the revised notice alongside other mandatory Federal and State labor law posters.

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Performance Management Resources for Supervisors & Employees

Class: Conducting Performance Appraisals

For managers and supervisors who are preparing for performance appraisals, we're offering a class entitled Conducting Performance Appraisals several times over the next few weeks. This classroom training will help supervisors prepare, write appraisals, and conduct the conversation.

12/3, 8:30-12:30 p.m., Franklin 10325
12/7, 8:30-12:30 p.m., Franklin 11326
12/7, 1-5 p.m., Franklin 11326
12/9, 8:30-12:30 p.m., Franklin 12322
12/9, 1-5 p.m., Kaiser 512

Sign up through the UC Learning Center. Log in with your UCOP username and password, search for "performance appraisals," and register for a convenient session.

Online Resources: UCOP HR website
You will find links to policies, guidelines, forms, classes, and online resources on this site: http://hrop.ucop.edu/index.php/ucop/smg_perfeval.

Online Resources: UC Learning Center
Find performance management resources through the UC Learning Center. Log in with your UCOP username and password, and search for the resources by name.

1. Conducting the Annual Performance Appraisal: This self-paced online class for supervisors introduces important concepts about conducting performance appraisals.
2. Preparing for Your Performance Appraisal: This online resource will help employees assess their readiness, write self assessments and keep a performance log.

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Search for Your HR Representative Online

If you'd like to talk to a staff person in Human Resources but are unsure who to contact, you can simply enter your name in the new HR Rep search tool on the UCOP HR website.

How it works: Visit the UCOP HR homepage and click the new search tool link on the left-hand column. The link is labeled "Questions? Search for your HR Representative." The link navigates to the search page, where you can find the HR staff assigned to your department by entering your own name. This tool also provides a browse function so you can view HR assignments by Divisions and Departments.

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UC Retirement Readiness Education Programs

Please pass this on to your colleagues, circulate invitations, post the actual scheduled workshops happening near your location, or otherwise re-broadcast these weekly reminders about our valuable (FREE) education programs for faculty and staff. Bring your lunch; your questions; your spouse/partner.

• UC Retirement Savings Plans - the 403(b), 457(b) and DC Plans
• "Taking Charge of Your Financial Fitness" (NEW!)
• December 16, Franklin Building, Room 12322, 2 p.m.
• "Enrolling in Your UC Retirement Savings Program"
• Coming again soon
• "Determining Your Right Investment Strategy"
• Coming again soon
• "Quarterly Market Perspective"
• Coming again soon
• "Achieving a Sound Retirement"
• December 16, Franklin Building, Room 12322, 12 p.m.
• "Accessing Your Account on Fidelity's NetBenefits Website"
• Coming again soon
• Have one of these workshops for your department staff meeting: click here
• Refer to these schedules for details and future workshops
• Focus on Your Future!

To reserve a space in the workshop, call 1-800-642-7131 Monday through Friday, 5 a.m. to 9 p.m. (PT).

If you are an employee who does not have access to the Franklin Building, please send an email to benefits@ucsf.edu requesting access, and a Benefits Representative will follow up with you directly.

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